2013 Showcase Information & Application Form
13th ANNUAL OHIO STINGRAYS COLLEGE SHOWCASE
PRESENTED BY 3N2 SPORTS
Proceeds Benefiting the Stefanie Spielman Fund at OSU's Comprehensive Cancer Center
James Cancer Hospital and Solove Research Institute
Friday July 12th through Sunday July 14th, 2013
The competitive purpose of this Junior Olympic softball event is to provide a quality playing venue with like teams so that the softball athlete can state her case for why she should be playing at the collegiate level.
18U Gold Division & 16U Premier Division games @
Fred Beekman Park (8 lighted playing fields)
2200 Carmack Road
The Ohio State University Campus
Columbus, OH 43210-1003
14U Futures Division games @
Pickerington Central Softball Complex (4 playing fields)
300 Opportunity Way
Pickerington, OH 43147-1296
12U Rising Stars Division games @
Pickerington North Softball Complex (4 playing fields)
7800 Refugee Road
Pickerington, OH 43147-7987
10U Starting Stars Division games @
Coffey Road Park (4 lighted playing fields)
2027 Coffey Road
The Ohio State University Campus
Columbus, OH 43210-1043
18U = 32 teams @ 43 foot pitching distance - 18U starts play @ 3:00 pm Friday
16U = 32 teams @ 43 foot pitching distance - 16U starts play @ 9:00 am Friday
14U = 24 teams @ 43 foot pitching distance - 14U starts play @ 9:30 am Friday
12U = 24 teams @ 40 foot pitching distance - 12U starts play @ 9:30 am Friday
10U = 24 teams @ 35 foot pitching distance - 10U starts play @ 9:30 am Friday
AGE GROUP PLAY-UPS
Play-ups are not permitted in any age group. Age eligible is defined as the age group a team will play its state tournament or national event in.
The showcase will be a (5) game minimum. There will be (4) pool games with teams seeded into a single elimination bracket. Weather permitting, all age group championship games are scheduled to start @ 2:00 pm on Sunday. Schedule requests and changes will not be able to be accomodated.
All games will have (2) umpires except for the championship games which will have (3) umpires.
18U & 16U teams = $675 US entry fee ($725 CAN entry fee)
14U & 12U teams = $575 US entry fee ($625 CAN entry fee)
10U teams = $550 US entry fee ($600 CAN entry fee)
The entry fee must be a personal check or money order made out to "Ohio Stingrays". All teams will be notified via e-mail that their entry form and check have been received. Entries will not be considered without payment enclosed. NO REFUNDS will be made after your team has been accepted into the showcase.
No checks will be cashed until a team has been notified of being accepted in the showcase and responds by e-mail that it will accept the invitation and any requirements attached to it. All communication regarding the showcase will occur via e-mail.
Checks of teams that we are not able to provide a playing slot for will be torn in two separste halves and photo copied for our records - the torn check halves will be shredded. We will not be able to return un-cashed checks and entry forms. Thank you for understanding.
All entries must be postmarked by Saturday January 5th, 2013. The selection process will not begin before this date. Selection will not be done on a first come, first served basis.
Selection will be determined by committee only. Many criteria will be used to determine the final tournament field. Every year it is a painstaking process that we approach with a great deal of effort. Among the factors to be considered will be strength/results of your actual 2012 playing schedule, strength of your proposed 2013 playing schedule, completeness/honesty of paperwork, and for 16U & 18U teams, a listing of the colleges and universities following your team.
Due to the number of applicants, we will not be able to provide teams with individual explanations of why they were not accepted into the showcase field. Thank you for understanding.
PLAYING STATUS NOTIFICATION
All teams will be notified of their playing status via e-mail by Monday January 14th, 2013 - 8:00 am at the latest.
All teams must leave a hard copy of their insurance at check-in. All head coaches must leave a hard copy of their NFHS concussion training certificate as outlined by Ohio House Bill 143. All playing sites will have their own check-in station.
1st PLACE - team and individual awards plus 3N2 jersey for each athlete
2nd PLACE - team and individual awards
ALL TEAMS - notice by a college coach
Age 18 eligible softball athletes having completed one year of playing or having red-shirted in college (D1, D2, D3, NAIA) are NOT ELIGIBLE to compete in this tournament.
Age 18 eligible softball athletes having completed one year of playing at the NJCAA level ARE ELIGIBLE to compete in this showcase.
There is no gate fee at Fred Beekman Park (16U/18U) and Coffey Road Park (10U).
The Pickerington Local School District will charge a $5 one time weekend pass fee at Pickerington North (12U) and at Pickerington Central (14U). Each team will receive (3) coach passes, children under 10 are free. The Ohio Stingrays have no control over this policy and will receive no funds from this fee.
FRED BEEKMAN PARK FIELD #7
Field #7 at Fred Beekman Park has an artificial infield surface. Players may wear metal cleats. All other fields have dirt infields.
Parking at Ohio State is free with restrictions. For Fred Beekman Park, you must use Carmack lots 1,2,3,4 & 5 which are located at the south end of Carmack Road as it turns east to Kenny Road. Parking at any metered location, such as the Speech & Hearing lot on Arthur E. Adams Drive just south of Fred Beekman Park and the Rightmire Loop just south of the sand volleyball courts on the lower quad of fields, is not free.
For Coffey Road Park, you must use the Sisson lot which is south of the playing fields. Parking along Coffey Road is not free since it is for OSU staff personnel.
Parking at the Pickerington Central and North Softball Complexes is free.
TEAM & SPECTATOR CONDUCT
This tournament is a Junior Olympic event and as such, excessive behavior and the use of profanity by any adult or player will lead to ejection from the playing site and could lead to denial of entry for their team the following year.
ALCOHOL & SMOKING
The use of alcohol and smoking by any attendee is prohibited at The Ohio State University and at the Pickerington Central and North Softball Complexes. Any person caught with or using alcohol will be ejected from the playing site and their team will not be invited back in the future.
Concessions will be available at all playing sites. The concessions at Ohio State will be managed and staffed by the Ohio Stingrays - concessions at the Pickerington Central Softball Complex will be managed and staffed by the Pickerington Central Athletic Booster Club - concessions at the Pickerington North Softball Complex will be managed and staffed by the Pickerington North Softball Club. There may be differences in menu items and pricing.
Coolers can be brought into any playing site.
Pets are allowed at Fred Beekman Park and Coffey Road Park. Pets must be leashed and their owners must be prepared for clean-up if necessary. Pets are not allowed inside the Pickerington Central and North Softball Complexes.
Indoor restrooms are provided at the upper playing quad and at the lower playing quad adjacent to the sand volleyball courts at Fred Beekman Park.
Portable sanitation is provided at Coffey Road Park.
Indoor restrooms are provided at the Pickerington Central Softball Complex.
Portable sanitation is provided at the Pickerington North Softball Complex.
HOME RUN FENCES
The Fred Beekman Park and Coffey Road Park playing sites do not have home run fences. Ohio State has an underground watering system which precludes the use of fencing systems that puncture the ground. Free standing fencing systems such as the SportsPanel system are cost prohibitive for the Ohio Stingrays to rent at this time. While this may not be ideal to some, everyone simply has to sit back and enjoy the shots that are hit and the attempts to run them down by the athletes.
The Pickerington Central and North Softball Complexes have permanent home run fences.
The Ohio Stingrays will supply dedicated labor at all playing sites to hand rake and re-line (batter's box, pitcher's circle, foul lines) all fields before every game. All fields will be dragged with mechanization at the end of the playing day in preparation for the following day.
The Showcase Committee can and will control as many aspects as possible to insure that your team has the best playing experience possible, but weather is not one of them. In the event of inclement weather, the Ohio Stingrays Showcase Committee, The Ohio State University, the Pickerington Central and North Softball Complex staffs, will do their very best to get all games in. But you are applying to the showcae realizing that the Ohio Stingrays Showcase Committee reserves the right to alter this event in any manner fit to accomplish the mission of showcasing the softball athletes with the maximum number of games possible under the circumstances. Coaches will receive a rain line phone number at check-in.
Umpires will make the decision on when to come off the fields in the event of rain. Lightning will be automatic cause for suspending play for (30) minutes. Ohio State, Pickerington Central, and Pickerington North will control the decision on when labor can be used on the fields to get them back in playing shape. The Ohio Stingrays Showcase Committee will control the decision on any adjustments to the playing schedule. The following will be available in the event of inclement weather:
Field Dry - purchased by the Ohio Stingrays and stored at the playing sites
Mechanized Drag - (1) per (4) fields in play to help with wet field preparation
Labor - Stingrays parents as needed in addition to the facility field maintenance staffs.
If the showcase is rained out in its entirety, refunds will be based on:
(Entry Fees minus Non-Recoverable Costs minus Games Played) divided by (Paid Entries)
Every inclement weather situation is impossible to predict and create a refund policy for. The Ohio Stingrays Showcase Committee will make every attempt to be fair to teams that are not able to complete their 5-game minimum, but will not be able to define refund formulas for these situations beforehand. Please allow (2) to (4) weeks for an inclement weather refund.
Rudy Zych (Ohio.Stingrays.Showcase@stingraysfastpitch.com)
SEND APPLICATION AND ENTRY FEE TO:
94 Montrose Way
Columbus, OH 43214
APPLICATION MUST BE POSTMARKED BY SATURDAY JANUARY 5, 2013
All photos courtesy of O'Shea Photography (http://ceophotos.com/)
Online Registration Form
Your team may register online for the 2013 Summer Showcase by visiting the following link: 2013 Summer Showcase Online Registration
DOWNLOAD APPLICATION FORM
The 2013 Application Form can be downloaded by clicking the link below.